Procurement & Estimation Engineer (Mechanical / MEP)

1. Job Summary

The Procurement & Estimation Engineer (Mechanical / MEP) is responsible for preparing accurate cost estimates, reviewing technical specifications and tender documents, obtaining competitive supplier quotations, and managing the procurement of mechanical and MEP materials and equipment.

The role ensures that materials, equipment, and subcontracted services meet project specifications, quality standards, budget requirements, and delivery schedules. The successful candidate will work closely with the engineering, project management, site, and finance teams to support competitive tender submissions and the efficient execution of projects.

2. Key Responsibilities

A. Estimation and Tendering

• Review tender documents, drawings, technical specifications, BOQs, and scope of work for mechanical and MEP projects.
• Prepare detailed cost estimates for HVAC, plumbing, drainage, firefighting, and other mechanical systems as applicable.
• Perform quantity take-offs from engineering drawings and identify material, equipment, and installation requirements.
• Obtain and evaluate quotations from suppliers and subcontractors to establish accurate project costs.
• Prepare cost breakdowns covering materials, labor, equipment, subcontracting, transportation, and other relevant expenses.
• Identify discrepancies, missing information, potential risks, and cost-saving opportunities during the tendering process.
• Prepare technical and commercial bid comparisons and support the preparation of tender submissions.
• Coordinate with the engineering and project teams to clarify technical requirements and ensure the accuracy of estimates.
• Maintain estimation databases, historical cost records, and supplier pricing information.

B. Procurement and Supplier Management

• Identify, evaluate, and maintain relationships with suppliers, manufacturers, and subcontractors for mechanical and MEP materials and equipment.
• Request, receive, and analyze quotations to ensure competitive pricing, compliance with specifications, and suitable delivery terms.
• Prepare purchase requisitions, purchase orders, and procurement comparison sheets in accordance with company procedures.
• Verify that proposed materials and equipment comply with approved specifications, project requirements, and applicable standards.
• Follow up on purchase orders, delivery schedules, material availability, and outstanding supplier commitments.
• Coordinate with project managers and site engineers to prioritize procurement according to project schedules and site requirements.
• Negotiate prices, payment terms, warranties, delivery conditions, and other commercial terms with suppliers.
• Monitor material lead times and identify potential supply delays that could affect project progress.
• Coordinate the review and approval of material submittals, technical datasheets, and samples where required.
• Support the resolution of material shortages, incorrect deliveries, quality issues, and supplier disputes.

C. Cost Control and Project Coordination

• Compare estimated costs with actual procurement costs and identify significant variances.
• Support project budgeting, cost forecasting, and value engineering initiatives.
• Recommend alternative materials or equipment that provide cost savings without compromising quality, performance, or contractual requirements.
• Coordinate with the finance department regarding supplier invoices, payment terms, and procurement documentation.
• Maintain accurate records of quotations, purchase orders, technical approvals, and procurement status.
• Prepare regular reports on estimation activities, procurement progress, cost variations, and supplier performance.

D. Compliance and Documentation

• Ensure that procurement and estimation activities comply with company policies, project specifications, contractual requirements, and applicable regulations.
• Maintain organized and traceable tendering and procurement documentation.
• Ensure confidentiality and integrity throughout the bidding and supplier selection processes.
• Support internal audits and continuous improvement of procurement and estimation procedures.

3. Qualifications and Requirements

• Bachelor’s degree in Mechanical Engineering or a related engineering discipline.
• Minimum 3–5 years of relevant experience in estimation and procurement within mechanical contracting, MEP, construction, or engineering projects.
• Strong knowledge of mechanical and MEP systems, materials, equipment, and installation requirements.
• Experience in quantity take-offs, BOQ preparation, cost estimation, tendering, and supplier evaluation.
• Proven ability to analyze technical and commercial quotations and prepare competitive cost comparisons.
• Knowledge of HVAC, plumbing, drainage, and firefighting systems is an advantage.
• Familiarity with technical specifications, engineering drawings, and relevant industry standards.
• Proficiency in Microsoft Excel and other Microsoft Office applications.
• Familiarity with AutoCAD, estimating software, ERP systems, or procurement management systems is an advantage.
• Good command of English; knowledge of French or Arabic is an advantage, depending on project requirements.